Bank Deposit

Bundle receipts into a bank deposit to clear Undeposited Funds and update your bank balance.

Overview

• Consolidate undeposited funds (cash/checks/payments) into a bank account.

• Converts “Undeposited Funds” balance into a specific bank ledger balance.

• Supports partial cash back (e.g., deposit check, take petty cash).

Where to Access

• Accounting → Bank Deposit

• Click Add New.

Key Attributes

Header

• Date/Time : Deposit timestamp.

• Undeposited Funds Account : Which Undeposited Funds account to pull receipts from (can default from a company setting).

• Account (Bank Account) : Destination bank (can also default from a company setting).

• Amount : Sum of included items (auto-calculated).

• Currency / Internal Notes : Context and multi-currency.

Lines – From Undeposited Funds

• Received From (customer/vendor/employee)

• Date / Type / Payment Method

• Memo / Ref No. / Amount

Lines – Add Funds Manually

• Received From / Account / Description / Payment Method / Amount

Cash Back

• Cash back goes to (account), Memo , Cash back amount.

Key Functions

• Build a deposit from listed Undeposited Funds items (check the rows to include).

• Add funds manually for miscellaneous receipts if needed.

• Record cash back for petty cash withdrawals at deposit time.

• Save to post the deposit and clear Undeposited Funds.