Receiving Subcontract Work
When a contract manufacturer finishes a job, you bring it back by receiving the subcontract purchase order — just like any other purchase. ianaiERP then completes the work, returns the goods to your warehouse, and shows on the purchase order exactly what was sent, received and returned.
Overview
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Receive Like Any Purchase: Enter the service quantity the vendor delivered on an item receipt.
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Automatic Completion: A full receipt completes the job and moves the goods back; a partial receipt leaves the work at the vendor.
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Built-in Reconciliation: Each subcontract purchase order shows its ordered, received and returned quantities, and the linked work order and movements.
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Materials at Vendor: See every item, lot and bin sitting at a subcontractor, and send it back in a few clicks.
Where to Access
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Receive a single subcontract purchase order through Receiving, as described in Item Receipt.
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To receive many at once, go to the Purchase Order list, switch on Subcontract only in the filters, select the orders and choose Receive subcontract jobs.
What Happens on Receipt
| Receipt | Full outsource / work order | Ad-hoc service | Routing operation |
|---|---|---|---|
| Full service quantity | The work order is completed at the vendor and the finished item moves back to the purchase order's location. | The same stock you sent — same lots and serials — comes back to where it left from. | The step is marked Operation complete and the routing carries on. |
| Partial quantity | The work stays at the vendor. | The stock stays at the vendor. | The step stays At vendor. |
Nothing is completed or returned until the full service quantity is in. The outbound relocation must be complete before finished work can come back, because the work order can only be issued once its materials are at the vendor.
Key Functions
Receive many jobs at once
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On Purchase Order, select subcontract purchase orders and choose Receive subcontract jobs.
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Press Review batch, then Receive full quantities. This receives the remaining quantity on every service line.
For partial deliveries, use Receiving and enter quantities line by line. Purchase orders that are received, cancelled, closed or awaiting approval cannot be selected, and a purchase order for a single routing operation is received on its own.
Subcontract reconciliation (one job per order)
A subcontract purchase order shows a collapsible panel with:
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How many service lines are fully received, and Ordered, Received and Remaining per service line.
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Links to the Work Order, the Outbound movement and the Return movement.
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Sent and Returned quantities by item, lot and unit.
If production is complete but the return of the finished goods is not confirmed, the panel warns you and, once the service is fully received, offers Retry missing return.
Subcontract jobs (bulk-sent orders)
A purchase order raised by a bulk send is badged One PO · separate work-order lines and lists each work order against its PO service line, with its actual service cost and a job status:
| Job status | Meaning |
|---|---|
| Waiting for receipt | Nothing received yet. |
| Partially received | Some of the service is in; the work stays at the vendor. |
| Ready to complete | Fully received, production not yet completed. |
| Completing production | Completion is running. |
| Return pending | Produced; the return to your warehouse is not yet confirmed. |
| Returned | Finished goods are back. |
| Needs review | Completion or return hit a problem. |
When fully received jobs still need completing or returning, Reconcile received jobs retries that step without creating another receipt.
Materials at vendor
A contract manufacturer's vendor record has a Materials at vendor tab listing everything of yours held at their location — item, lot, bin, quantity and unit cost. Return, Return selected or Return all opens a transfer back, with the vendor's location already filled in.
Good to Know
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Receiving actions on these panels require receiving access.
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Accepted, rejected and scrapped quantities are not recorded separately by the subcontract flow.
Common Problems
| Problem | What to do |
|---|---|
| The work order finished at the vendor but nothing came back | Open the purchase order's panel. If it warns that the return is not confirmed, press Retry missing return (or Reconcile received jobs on a bulk-sent order). If it still fails, check that the outbound relocation is complete and that no other return already exists for the job. |
| The work is still at the vendor after receiving | Check whether only part of the service quantity has been received; if so, receive the rest to finish the job. |
| A purchase order cannot be selected for bulk receiving | It is already received, cancelled, closed or awaiting approval, or it covers a single routing operation — receive that one on its own. |