Journal
Record any transaction (or correction) directly to the ledger; debits must equal credits.
Overview
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Record every financial transaction by splitting amounts into debits and credits.
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Forms the source of truth for ledgers, trial balance, and financial statements.
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Enforces balance: total debits must equal total credits.
Where to Access
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Accounting → Journal
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Click Add New to create a journal entry.
Key Attributes
Header
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Journal Number : System-assigned or manual identifier.
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Date/Time : Posting timestamp (drives period reporting).
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Currency : Transaction currency (multi-currency supported).
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Notes : Context for audits and reviewers.
Lines (per item)
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Account : Ledger account impacted.
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Debit / Credit : Monetary amount (left/right).
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Description : Line memo.
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Payee : Optional customer/vendor/employee tag on the line.
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Department / Class : Tracking tags for reporting (Class only where enabled).
Accounting Behavior (reference)
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Normal debit balance accounts: Assets, Expenses, Cost of Goods Sold.
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Normal credit balance accounts: Liabilities, Equity, Income.
Key Functions
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Create a journal : Add header → add lines (account, debit/credit) → ensure debits = credits → Save.
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Attach supporting notes for audit clarity (e.g., allocation basis, correcting entry reason).
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Use tags (Department/Class) for managerial reporting.
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Search & filter journals by number, date range, account, or amount.